Accounting in Rowdx

Accounting is the heart of the system. Every transaction in other modules (a sales invoice, a goods receipt, a payroll run) posts its own accounting entry automatically on submission, so nothing needs re-entering in the books.

The accounting cycle

Flow

1. Sales invoice
2. Receipt
3. Bank statement matching

Flow

1. Purchase invoice
2. Payment
3. Bank statement matching

Flow

1. Journal entries
2. Trial balance
3. Financial statements
4. Closing

Stage	What you do	Page
Setup	Review the chart of accounts and tax templates	Chart of accounts · VAT
Daily	Issue invoices, record receipts and payments	Sales invoices · Purchase invoices · Vouchers
Weekly	Upload the bank statement and match	Bank statement & matching
Monthly	Recurring entries, receivables review, VAT return	Journal entries · Reports
Yearly	Financial statements and closing	Financial statements · Closing

Key concepts

Draft, submitted, cancelled

Every financial document goes through three states:

State	Meaning
Draft	Saved, no accounting effect; can be edited or deleted
Submitted	Posted to the books; cannot be edited
Cancelled	Its effect reversed; kept for the record

To correct a submitted document: Cancel it, then click Amend to create a linked corrected copy and submit that.

The dashboard reminds you

Draft invoices that haven't been submitted appear under Needs your attention on the dashboard.

Party (customer or supplier)

Receivable and payable accounts are control accounts. The transaction is recorded against the party, so each customer and supplier has a separate statement while the control account shows the total.

Cost centers

Every accounting line can carry a cost center (branch, department, project), giving you a P&L per branch. See Cost centers & budgets.

Menu map

All items of the Accounting menu as they appear in the system: Accounting menu map.