Fixed assets

In Rowdx

1. Sidebar
2. Assets

included in the Business and Enterprise plans

Fixed assets are things the business buys to use for years, not to sell: vehicles, computers, furniture, equipment, shop fit-out. They aren't expensed at once; their cost is spread over their life through depreciation. Rowdx calculates depreciation and posts it monthly, automatically, and tracks where each asset is and its maintenance.

Flow

1. Asset category
2. Buy the asset
3. Register it
4. Automatic monthly depreciation
5. Maintenance and movement
6. Sale or scrapping

1. Asset categories

In Rowdx

1. Assets
2. Setup
3. Asset categories

Each kind of asset has a category that sets its depreciation and accounts:

1. Category name: Vehicles, Computers, Furniture, Equipment.
2. Depreciation method: straight line (most common) or written-down value.
3. Total number of depreciations and frequency in months (1 for monthly). Example: computers over 4 years = 48 monthly depreciations.
4. Accounts: fixed asset account, accumulated depreciation, and depreciation expense. Rowdx suggests them from the chart of accounts.

2. Buying the asset

In Rowdx

1. Buying
2. Purchase invoices

1. Create an item for the asset (e.g. "Laptop"), tick Is fixed asset and choose the asset category.
2. Record the purchase invoice with this item as usual.
3. On submit, a draft asset record is created for each unit.

3. Registering and submitting the asset

In Rowdx

1. Assets
2. Assets

Open the created asset (or create one manually for older assets):

1. Location: where it is (branch, office).
2. Custodian employee if it's in someone's custody.
3. Purchase date and available-for-use date.
4. Gross purchase amount.
5. Calculate depreciation: tick it so the depreciation schedule is built from the category.
6. Submit.

Assets from before Rowdx

For an asset bought before you started on Rowdx: tick Is existing asset and enter accumulated depreciation up to the start date and number of depreciations booked, so Rowdx continues from there.

Depreciation

In Rowdx

1. Assets
2. Depreciation schedules

Depreciation is posted automatically every month on its date (depreciation expense against accumulated depreciation). Nothing to do. Open any asset's schedule to see all future and posted depreciation.

Asset life events

Event	Path	Effect
Move to another location or employee	Asset movement	Location and custodian update; history is kept
Periodic maintenance	Maintenance → Asset maintenance	Recurring tasks (monthly, yearly), a responsible team, and due-date reminders
Repair	Maintenance → Asset repair	Repair cost, which can be added to the asset's value if it extends its life
Revaluation	Maintenance → Asset value adjustment	Lower or raise the book value with an entry
Capitalization	Asset capitalization	Combine components (materials and services) into one asset, like fitting out a shop
Sale	From the asset: Sell asset	A sales invoice; gain or loss on sale is calculated
Scrap (damaged or lost)	From the asset: Scrap	The asset is written off and the remaining value is a loss

Reports

Report	Answers
Fixed asset register	All assets: cost, accumulated depreciation, book value, location
Asset depreciations and balances	Movement per category in the period: opening, additions, depreciation, closing. What the auditor asks for
Asset depreciation ledger	Every depreciation entry by date
Asset maintenance	Completed and overdue tasks
Asset activity	Asset movements and custody

Menu map

In Rowdx

1. Sidebar
2. Assets

Main items

• AssetList
• Asset Depreciation ScheduleList
• Asset CapitalizationList
• Asset MovementList

Maintenance5

• Asset Maintenance TeamList
• Asset MaintenanceList
• Asset Maintenance LogList
• Asset Value AdjustmentList
• Asset RepairList

Setup3

• Asset CategoryList
• LocationList
• ItemList

Reports5

• Fixed Asset RegisterReport
• Asset Depreciation LedgerReport
• Asset Depreciations and BalancesReport
• Asset MaintenanceReport
• Asset ActivityReport

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