Payroll

In Rowdx

1. Sidebar
2. Payroll

from the Advanced plan

Rowdx calculates all employees' salaries in one monthly payroll run: basic and allowances, deductions (absence, unpaid leave, advances, GOSI), then issues a payslip per employee, a single accounting entry for the run, and the wage-protection (Mudad) file ready to upload to the bank.

Flow

1. Salary components
2. Salary structure
3. Assignment
4. Monthly payroll entry
5. Payslips
6. Payment and Mudad file

Before payroll

The employee must be set up in Human Resources with joining date, ID / Iqama number, nationality and IBAN, and a holiday list linked to the company.

1. Salary components

In Rowdx

1. Payroll
2. Setup
3. Salary components

Every line on the payslip is a component: an earning or a deduction.

Component	Type	Note
Basic salary	Earning	Put "basic" (or «أساسي») in the name or abbreviation so the Mudad file picks it up
Housing allowance	Earning	Put "housing" (or «سكن») in the name so it's included in GOSI
Transport, other allowances	Earning
Overtime, bonuses	Earning	Come from additional salary or overtime slips
GOSI (employee share)	Deduction	For Saudis: 9.75% of basic + housing
Advance repayment, absence	Deduction

Each component can have a formula (e.g. base * 0.25 for 25% housing) or a fixed amount, and whether it's affected by absence (Depends on payment days).

2. Salary structure

In Rowdx

1. Payroll
2. Setup
3. Salary structures
4. Add

A template that groups components for a class of employees, such as "Office staff" or "Warehouse workers".

1. Payroll frequency: Monthly.
2. Add components and formulas in Earnings, and the same in Deductions.
3. Payment account: the bank salaries are paid from.
4. Save and submit.

3. Assigning a structure to each employee

In Rowdx

1. Payroll
2. Salary structure assignment
3. Add

1. Choose the employee and salary structure.
2. From date: the first month paid under this structure.
3. Base: this employee's basic salary. Formulas in the structure are calculated from it.
4. Submit.

For the annual raise, create a new assignment dated from the raise. Don't edit the old one, so past payroll stays correct.

Bulk assignment

Open the structure from Salary structures and click Assign to employees to assign it to several employees at once.

4. Monthly payroll entry

In Rowdx

1. Payroll
2. Payroll entries
3. Add

1. Posting date and period (start and end of the month).
2. Filter by branch or department if you want a separate run for each.
3. Payment account.
4. Click Get employees, then Create salary slips.
5. Review the slips (Salary slips filtered by the run): payment days, absence and net pay.
6. Fix anything on the slip itself while it's a draft.
7. From the run: Submit salary slips, then Make bank entry (creates the salary payment from the bank).

Absences and unpaid leave in the month reduce payment days automatically, which reduces the components that depend on them.

One-off earnings and deductions

In Rowdx

1. Payroll
2. Additional salary

A bonus, commission, penalty or advance instalment: choose the employee, component, amount and payroll date (the month it's added to). It appears automatically on that month's slip.

• Employee incentives: performance- or sales-linked incentives.
• Retention bonuses: paid on a set date if the employee stays.
• Salary withholding: hold an employee's salary for given months (long leave, investigation) and release it later.

Mudad file and GOSI (Saudi Arabia)

In Rowdx

1. Payroll
2. Mudad & GOSI file

After the month's slips are submitted:

1. Choose the month, company and payment date.
2. A preview per employee shows basic, housing, other allowances, deductions and net. Rowdx validates the IBAN and ID number (10 digits starting with 1 or 2) and flags errors in red before download.
3. Download wage-protection file: ready to upload to Mudad or your bank.
4. GOSI: contributory wage = basic + housing, default rates:
   • Saudi employee: 9.75% employee, 11.75% employer.
   • Non-Saudi: 2% employer only.
5. Employer-share entry: creates a draft journal entry (GOSI expense against GOSI payable); review and submit.

Check before your first upload

Column names follow the common Mudad template. Before the first upload, compare them with your bank's or Mudad's template. Rates can be changed in settings if they change.

WPS and end of service (UAE)

In Rowdx

1. Payroll
2. WPS & end of service

• SIF file: one line per employee (MOHRE person ID, bank routing code, IBAN, fixed and variable salary, leave days) and one for the establishment. Enter the MOHRE establishment number on the company first.
• End-of-service gratuity: per Federal Decree-Law 33 of 2021: 21 days of basic per year for the first 5 years, 30 days per year after, capped at two years' pay, due after one year of service.

Payslips for employees

• Print / PDF from the slip, or email all employees from the run.
• Employees linked to a system user see their own slips.

Reports

Report	Answers
Salary register	All employees and their components for a month, printable for signing
Employee CTC break-up	Each employee's full cost to the company
Bank remittance	Amounts and accounts for the transfer
Accrued earnings	What the employee has accrued to date

Common mistakes

• "No salary structure assigned": the employee has no salary structure assignment starting before the payroll period. Create one dated the 1st of the month.
• Net lower than expected: open the slip and check payment days; usually absence or unpaid leave, or the holiday list is missing the weekly off day.
• Employee missing from the Mudad file: their slip isn't submitted, or their ID number is empty.

Menu map

In Rowdx

1. Sidebar
2. Payroll

Main items

• Payroll EntryList
• Salary SlipList
• /desk/rowdx-payroll-ksaScreen
• /desk/rowdx-payroll-aeScreen
• Salary Structure AssignmentList
• Additional SalaryList
• Salary WithholdingList
• Employee IncentiveList
• Retention BonusList

Setup4

• Salary StructureList
• Salary ComponentList
• Payroll PeriodList
• Payroll SettingsList

Tax & benefits6

• Employee Tax Exemption DeclarationList
• Employee Tax Exemption Proof SubmissionList
• Employee Benefit ApplicationList
• Employee Benefit ClaimList
• Income Tax SlabList
• Employee Tax Exemption CategoryList

Reports6

• Salary RegisterReport
• Employee CTC Break-upReport
• Income Tax DeductionsReport
• Income Tax ComputationReport
• Accrued Earnings ReportReport
• Bank RemittanceReport

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